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1. Personal Information Block: Employee's full name, designation, department, employee ID/service number, and current posting

2. Date and Reference Line: Current date and any relevant reference numbers

3. Addressing Block: Proper address to the appropriate authority (e.g., Head of Department, Secretary, etc.)

4. Subject Line: Clear indication that this is a retirement notice

5. Intent Declaration: Clear statement of intention to retire from government service

6. Retirement Date: Specific mention of the intended date of retirement

7. Service History Summary: Brief mention of total years of service and date of joining

8. Request for Processing: Request for processing retirement benefits and necessary documentation

9. Contact Information: Post-retirement contact details for correspondence

10. Closing and Signature: Formal closing, signature, and name of the employee

1. Service History Record: Detailed chronological list of postings and promotions throughout the service period

2. List of Pending Benefits: List of benefits to be settled (leave encashment, gratuity, pension, etc.)

3. Property Return Statement: Declaration of assets and liabilities if required by department

4. No Dues Certificate: Confirmation that no departmental dues are pending

5. Medical Certificate: Required if retirement is sought on medical grounds